How to attempt smooth execution (2)

If your company and you and your colleagues are in the habit of reaching conclusions and decisions by holding meetings, talking, discussing and debating, then here's the first requirement:

have a common and mutually agreeable understanding of all the 'important' words you use during these meeting and discussions and talks and debates.

Though I call it the first requirement, it implies there should be a way to check the understanding of these words among all the people involved. If the understandings seem to differ, then there should be some way to have that sorted before starting those important meetings and discussions.